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Call Now: 608-817-1960Madison Party Bus Prices
| Type of Bus | Cost Per Hour Weekdays | Cost Per Hour Weekends | Cost Per Day |
|---|---|---|---|
| 10 Passenger Sprinter Party Bus | $185–$300+ | $225–$350+ | $1,480–$2,800 |
| 12 Passenger Sprinter Limo | $185–$300+ | $225–$350+ | $1,480–$2,800 |
| 14 Passenger Sprinter Limousine | $185–$300+ | $235–$355+ | $1,480–$2,840 |
| 15 Passenger Sprinter Party Bus | $185–$300+ | $235–$355+ | $1,480–$2,840 |
| 16 Passenger Party Bus | $190–$310+ | $235–$355+ | $1,520–$2,840 |
| 18 Passenger Limo Bus | $240–$300+ | $260–$355+ | $1,920–$2,840 |
| 20 Passenger Party Bus | $235–$310+ | $300–$355+ | $1,880–$2,840 |
| 24 Passenger Limousine Bus | $250–$320+ | $285–$355+ | $2,000–$2,840 |
| 25 Passenger Party Bus | $250–$320+ | $285–$355+ | $2,000–$2,840 |
| 28 Passenger Limousine Bus | $260–$330+ | $285–$360+ | $2,080–$2,880 |
| 30 Passenger Party Bus | $280–$360+ | $300–$400+ | $2,240–$3,200 |
| 35 Passenger Limo Bus | $280–$360+ | $300–$420+ | $2,240–$3,360 |
| 40 Passenger Party Bus | $300–$400+ | $325–$450+ | $2,400–$3,600 |
| 45 Passenger Party Bus | $300–$400+ | $325–$450+ | $2,400–$3,600 |
| 50 Passenger Party Bus | $300–$420+ | $325–$475+ | $2,400–$3,800 |
| 15-35 Passenger Minibus | $120 – $250+ | $150 – $300+ | $1,200 – $2,200 |
| 40-56 Passenger Charter Bus | $150 – $350+ | $170 – $375+ | $1,300 – $2,700 |
How Much Does a Party Bus Rental Cost in Madison?
The cost of a party bus rental in Madison typically ranges from $150 to $450+ per hour on weekdays, $150 to $500+ per hour on weekends, and $1,000 to $2,800 for a full day, depending on the size of the vehicle, length of the trip, and time of year. Larger vehicles like a 40-passenger party bus or 56-passenger charter bus will cost more per hour but can be more affordable per person if you have a big group. The final price will also depend on factors like the distance traveled, number of stops, and any additional amenities requested. For the most accurate pricing, call our team anytime at 608-817-1960 or use our online quote tool to get an instant, all-inclusive quote in less than 30 seconds.
What Factors Influence Party Bus Rental Pricing?
Several factors influence the final price of your party bus rental, including the size and type of vehicle you choose, the length and distance of your trip, the time of year and day of the week you’re traveling, and the pickup and drop-off locations. Additional costs may include tolls, parking fees. To get the most accurate and up-to-date pricing, contact our team with your trip details, and we’ll provide you with a personalized quote that fits your budget.
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Call Now: 608-817-1960Distance and Duration of Your Trip
The distance and duration of your trip are two of the biggest factors that will influence the cost of your party bus rental. Most companies charge by the hour, with a minimum rental period of four to five hours, but longer trips may be billed at a flat rate or by the mile. If you’re planning a local event in Madison-like a wedding reception at The Edgewater or a birthday party at State Street Brats-you can expect to pay an hourly rate that covers the entire duration of your event, including pickup, drop-off, and any stops along the way. Out-of-town trips to destinations like Wisconsin Dells, Milwaukee, or Chicago will be priced based on the total mileage and may require an overnight stay if your group is traveling for multiple days. Be sure to provide your complete itinerary when requesting a quote so we can give you an accurate estimate and recommend the best vehicle for your budget.
The Time of Year
Like most transportation services, party bus rental prices in Madison can fluctuate depending on the time of year. Peak seasons-such as spring and summer wedding months, homecoming and prom season, and major sporting events-tend to drive up demand and rates. If you’re planning your event during a busy time, it’s wise to book early to lock in the best price and ensure vehicle availability. Conversely, you might find lower rates during the off-season or on less popular dates.
The Day of the Week
Just like the time of year, the day of the week you choose to rent your party bus can significantly impact the price. Weekends-especially Fridays and Saturdays-are the most popular times for events and tend to book up quickly, leading to higher rates due to increased demand. If you’re looking to save money, consider scheduling your event on a weekday when prices are typically lower and availability is better. This simple adjustment can make a big difference in your overall rental cost.
Your Starting and Ending Locations
Your starting and ending locations play a significant role in determining the final cost of your party bus rental. If your pickup or drop-off point is outside of Madison city limits-such as in a neighboring suburb like Sun Prairie, Fitchburg, or Verona-you may incur additional charges to cover the extra mileage and travel time. Similarly, out-of-town destinations to places like Wisconsin Dells, Milwaukee, or even Chicago will increase the overall price due to the longer distance. Be sure to provide the exact addresses for both the beginning and end of your trip when requesting a quote so you receive an accurate estimate that includes all necessary travel expenses.
Your Bus Type and Size
The type and size of the vehicle you choose will have a significant impact on the overall cost of your rental. Larger vehicles with more amenities will generally cost more than smaller, more basic options. However, splitting the cost among a larger group can make even the most luxurious vehicles surprisingly affordable.
Tolls and Parking
Tolls and parking fees are not included in your party bus rental quote and will be the responsibility of the renter. In Madison, you may encounter parking fees at popular event venues, downtown locations, and the University of Wisconsin campus. For example, parking at the Kohl Center or Camp Randall Stadium can cost $10-$20 per vehicle, while downtown ramps charge $2 per hour with a daily maximum of $15. If your trip includes toll roads-such as traveling to Chicago via I-90-be prepared to cover those expenses as well. Your driver will either pay the fees upfront and collect reimbursement at the end of the trip, or you can arrange to pay directly at each stop. To avoid surprises, ask your reservation specialist about potential tolls and parking charges based on your itinerary.
Booking Timing
When you book your party bus can have a big impact on the final price. Generally, the earlier you reserve your vehicle, the better rate you’ll get-especially if your event falls during a busy season like college football Saturdays, wedding season, or prom weekend. Last-minute bookings may face limited availability and higher prices as the most popular vehicles get snapped up quickly. To lock in the best deal, try to secure your reservation at least a few weeks in advance and be ready to make a deposit. If you’re planning a large event or need multiple vehicles, giving even more lead time will help ensure you get exactly what you want at a price that fits your budget.
Cost-saving Tips to Consider
If you’re looking to save money on your next party bus rental in Madison, consider booking your trip during the off-season or on a weekday when demand is lower and rates are more affordable. You can also split the cost of the rental among all passengers to make it more budget-friendly, or choose a smaller vehicle if you don’t need a full-size bus. Be sure to plan your itinerary in advance and stick to a single pickup and drop-off location to avoid any additional charges for extra stops or mileage. Finally, ask about any available discounts or package deals when booking your reservation to get the best possible price on your rental.
Call Today for a Free Quote!
Ready to get started? Contact Madison Party Bus Company today to get an instant quote on your next party bus rental in Madison! Our team is available 24/7 to answer any questions you may have and help you find the perfect vehicle for your event. With our large fleet of vehicles, flexible pricing options, and commitment to customer satisfaction, you can trust us to provide you with the best transportation experience possible. Call us now at 608-817-1960 or fill out our online form to get a free, no-obligation quote in minutes!
Sample Trip Pricing Examples
Below are some real examples of Madison party bus rental prices for common trips we’ve booked in the past. Use these as a reference point, but keep in mind that your exact price may vary depending on the details of your trip. For the most accurate and up-to-date pricing, call our team anytime at 608-817-1960 or use our online quote tool to get an instant quote in less than 30 seconds.
Example 1: UW-Madison Fraternity Formal
A University of Wisconsin-Madison fraternity is hosting its annual formal event and needs transportation for 40 members and their dates (totaling 80 passengers) to a downtown venue. They require a party bus to shuttle everyone from the fraternity house on Langdon Street to the Monona Terrace Convention Center and back at the end of the night. The event runs from 6:00 PM to midnight, and the bus will make multiple trips between the two locations throughout the evening. The rental includes a six-hour block to cover the entire event, with pickup and drop-off times coordinated around the formal schedule. The fraternity opts for a 40-passenger party bus with leather seating, color-changing LED lights, a premium sound system, and onboard restrooms. The total cost for the six-hour rental comes to $3,600, which breaks down to $45 per person when split among the 80 attendees. This package provides reliable, and affordable transportation for the entire group while keeping the party atmosphere going between destinations.
Example 2: Bachelorette Party Bar Crawl
A group of 15 women is planning a bachelorette party bar crawl in downtown Madison. They want to hit several popular bars and clubs around State Street and the Capitol Square without worrying about parking or designated drivers. The group books a 20-passenger party bus for a five-hour rental, starting with pickup at the bride’s apartment on the west side of town. The driver will make stops at The Old Fashioned, Wando’s, and Whiskey Jack’s before dropping everyone off at a late-night pizza spot and then home at the end of the night. The total cost for the five-hour rental is $1,750, which comes out to just under $117 per person when split among the 15 attendees. This package includes all transportation, onboard entertainment, and the flexibility to customize the itinerary as needed.
Example 3: Wedding Shuttle to the Tinsmith
A couple is getting married at The Tinsmith, a popular wedding venue located at 828 E Main St, Madison, WI 53703. They need a shuttle service to transport their 100 guests from the AC Hotel by Marriott Madison Downtown at 1 N Webster St, Madison, WI 53703 to the venue and back. The ceremony starts at 4:00 PM, and the reception ends at 11:00 PM. The couple decides to book two 50-passenger charter buses to make one trip each way. The total cost for the six-hour rental is $3,000, which comes out to $30 per guest.
Example 4: Bachelor Party Trip to Wisconsin Dells
A group of 12 friends is planning a bachelor party trip from Madison to Wisconsin Dells for a weekend of water parks, casinos, and nightlife. They want to travel together in a party bus so they can start the celebration early and avoid having to designate a driver. The group books a 15-passenger party bus with leather seats, Bluetooth sound system, and LED lighting for the round-trip journey. The rental includes pickup at a central location in Madison, transportation to multiple attractions in the Dells, and return service at the end of the weekend. The total cost for the two-day rental is $2,400, which comes out to $200 per person when split among the 12 attendees. This package provides affordable and convenient transportation for the entire bachelor party while keeping everyone on schedule.
Example 5: High School Prom Transportation
A local high school is organizing transportation for their annual prom and wants to ensure students arrive comfortably and on time. They book a 30-passenger party bus to accommodate a large group of friends attending the dance together. The package includes pickup at each student’s home, transportation to a pre-prom dinner at a downtown restaurant, and drop-off at the prom venue. After the event, the bus will take everyone to an official after-party before returning them home. The total cost for the evening comes to $2,250, which breaks down to $75 per person when split among 30 students. Parents appreciate the peace of mind knowing their teens are traveling together in a supervised, alcohol-free environment.
Example 6: Corporate Holiday Party
A Madison-based tech company is hosting its annual holiday party at a downtown venue and wants to provide transportation for employees. They book a 40-passenger party bus to shuttle staff from the office to the event and back home afterward. The bus is equipped with comfortable seating, a sound system, and space for refreshments. The company covers the $1,800 rental fee as a perk for employees, who appreciate not having to worry about parking or driving in winter weather. The party bus helps set a festive tone for the evening and ensures everyone gets home comfortably at the end of the night.
Example 7: Birthday Party Brewery Tour
A group of 18 friends is celebrating a 30th birthday with a brewery tour around Madison. They plan to visit several local breweries, including Ale Asylum, Karben4, and Capital Brewery. To avoid the hassle of coordinating rides and ensure everyone can enjoy the tastings comfortably, they book a 20-passenger party bus for the afternoon. The rental includes five hours of service, with the driver following a custom itinerary provided by the group. Onboard, guests enjoy music, drinks, and snacks between stops. The total cost for the five-hour rental is $1,500, which comes out to $83 per person when split among the 18 attendees. This package provides affordable and convenient transportation for the entire birthday party while keeping everyone comfortable and on schedule.
Example 8: Sporting Event Fan Bus
A group of 25 Badgers fans is heading to Camp Randall Stadium for a UW football game and decides to rent a party bus for the occasion. The package includes round-trip transportation from a suburban neighborhood to the stadium, with room for coolers, grills, and tailgating supplies. Fans enjoy music and drinks on the way to the game and appreciate having a designated driver for the return trip. The total cost for the day comes to $1,750, or $70 per person when divided among the group. The party bus rental turns the game into a full-day celebration and eliminates the need for individual cars and parking fees.
